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  • Agenda and minutes

    Venue: Council Chamber Town Hall. View directions

    Contact: J Bayley  Democratic Services Officer

    No. Item


    Apologies and named substitutes


    Apologies for absence were received on behalf of Councillors Joanne Beecham, Debbie Chance and Jennifer Wheeler. It was confirmed that Councillors Salman Akbar, Mark Shurmer and Yvonne Smith were attending as their respective substitutes.



    Declarations of interest and of Party Whip

    To invite Councillors to declare any Disclosable Pecuniary Interests and / or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests, and any Party Whip.


    There were no declarations of interest nor of any party whip.



    Minutes pdf icon PDF 110 KB


    The minutes of the Overview and Scrutiny Committee held on 4th February, 2019 were submitted for Members’ consideration.

    RESOLVED that

    the minutes of the Overview and Scrutiny Committee heldon 4th February, 2019  be approved as a correct record and signed by the Chair.



    Medium Term Financial Plan - Proposed Budget - considering scrutiny proposals pdf icon PDF 149 KB

    Additional documents:


    The Executive Director of Finance and Resources provided Memberswith an update on the proposed budget in the Medium Term Financial Plan 2019/20 – 2022/23 and stated that the budget would be considered by the Executive Committee on 25th February, 2019. 


    Members were informed that this was a four year plan whichcontained a number of assumptions to update it in line with the revised calculations and information from officers and Government.


    At the beginning of the year it had been assumed that there would be a £475,000 gap in 2019/20.  The report set out how this gap had been addressed and how the budget had been balanced. 


    The Executive Director of Finance and Resources highlighted the key features as follows:


    ·                Efficiency savings and unidentified pressures.

    ·                There was a statutory requirement that the budgets must balance in the final year.

    ·                Negative Revenue Support Grant – the projections included the removal of the £331k negative grant payment to Government, however, there was uncertainty about whether the Council would have to pay this in future years;

    ·                There was an assumption that the New Homes Bonus Scheme might change. This would have a significant impact on the budget moving forward.


    Members were further advised that there was a level of uncertainty around the funding available from Government from 2020/21 onwards.  Members were referred to the table within the report which outlined the position should the New Homes Bonus not be available and with no reallocation of central funding to offset the shortfall of £1.1 million.  Members noted that this would place the Council’s finances in a very precarious position over the next four years.


    Members also noted the pay policy statement.  The revised pay model had been approved pending consultation with the unions. With regards to the Council Tax, Members were proposing to increase it by 2.2 per cent rather than the 2.9 per cent maximum available to the Council without triggering a referendum.


    Members subsequently discussed the following points:


    ·         Heads of Services, together with the Portfolio Holders, were reviewing the needs of service customers and ongoing conversations with Members were being undertaken to address the Council’s budget challenges.  There was a major concern in respect of balancing the budget for the Council.  Members were advised that the Council review the services delivered and the vision for future years.

    ·         Clarity was sought whether Seven Trent Water contributed towards the Council’s budget for the North Worcestershire Water Management service. 

    ·         Members raised concerns in respect of the increase to Members remuneration and questions were raised as to whether Members should support this due to the financial challenges facing the Council.  Members were advised that the changes had been proposed by the Independent Remuneration Panel, which had conducted a thorough investigation.


    Members referred to the funding of £20k which was requested to support the Christmas lights. Concerns were raised that this was a lot of money to pay for the Christmas lights, however, there was uncertainty about whether this was for the running costs of  ...  view the full minutes text for item 92.


    Executive Committee Minutes and Scrutiny of the Executive Committee's Work Programme - Selecting Items for Scrutiny pdf icon PDF 136 KB

    Additional documents:


    Members considered the minutes of the Executive Committee meeting held on 5th February, 2019 and the Executive Committee’s Work Programme from 1st March to 30th June 2019, which was tabled at the meeting.


    Members were informed that the Executive Committee had noted the Overview and Scrutiny Committee’s concerns in relation to the Community Lottery Scheme and the recommendations outlined in the report had been endorsed.  The Overview and Scrutiny committee’s recommendations in respect of the Housing Revenue Improvement Plan were also endorsed by the Executive Committee.


    Members also considered the latest edition of the Executive Committee’s Work Programme and agreed to pre-scrutinise the New Cemetery Provision.

    RESOLVED that


    1)        the minutes of the Executive Committee meeting held on 5th February 2019 be noted;


    2)        the Executive Committee’s Work Programme be noted; and


    3)        the following item be included in the Overview and Scrutiny Work Programme for pre-scrutiny as agreed:


    a)       New Cemetery Provision.


    Overview and Scrutiny Work Programme pdf icon PDF 67 KB


    The Senior Democratic Services Officer (Redditch) presented the Overviewand Scrutiny Committee’s Work Programme.  Members were advised that the Private Sector Home Repair Assistance Policy would now be considered by the Executive Committee in June, 2019 and therefore it made sense to delay pre-scrutiny of the report. With regards to the Select Committee Findings and new Government Guidance for Overview and Scrutiny, Members were advised that this had not yet been published.  The document would be presented for Members’ consideration when it was published. 


    RESOLVED that


    subject to the amendments detailed in the preamble above, the Overview and Scrutiny Committee’s Work Programme be noted.



    Task Groups, Short Sharp Reviews and Working Groups - Verbal Updates

    a)        Budget Scrutiny Working Group – Chair, Councillor Wheeler


    b)        Performance Scrutiny Working Group – Chair, Councillor Wheeler


    Budget Scrutiny Working Group – Chair, Councillor Andrew Fry


    Councillor Fry informed Members that at the latest meeting of the Budget Scrutiny Working Group on 15th February, 2019, Members were provided with an update on the Enterprise System (the new finance system).  The group had welcomed the new system and felt that this would be more efficient for the Council going forward.


    The group had also considered an update on the transfer of Property Services back to the Council from the Place Partnership Ltd and the progress that had been made with this.  Staff had been transferred over to the Council and no employees serving Redditch had lost their jobs. 


    Public consultation had been held by the group with members of the Redditch Community Panel.  One of the questions in the consultation process related to the changes to the Council’s grants process and another to the new Council lottery.  The group had raised some concerns about both processes and had decided to revisit the feedback received in relation to the questions at meetings later in the year.  The relevant officers and the relevant Portfolio Holder(s) would be invited to attend to comment on how both processes were working. 


    Members were advised that the group’s third question had asked the public to comment on their priorities for the budget from 2020 onwards.  A significant proportion of the respondents had highlighted housing as a priority, though recycling and waste collection services and business support were also popular.  Unfortunately the feedback did not help to clarify which aspects of each area were causing concern, with the group recognising that housing could relate to a range of issues including the availability of affordable housing, the quality of Council houses or houses in the private rented sector or even to homelessness levels.  The group had agreed to investigate the areas that had been highlighted by the community group as priorities in 2019/20 and their findings would inform recommendations in respect of the Council’s budget during the year.


    Members were asked to note that only 55 members of the Redditch Community Panel had responded to the group’s third question in the consultation process and fewer than that to the other two questions.  It was unclear whether this was a typical response rate for surveys circulated amongst members of the community, higher than average or lower.  However, the group had noted that this was a small number of residents and that further consultation with the public might be required in future.


    The committee was informed that the next meeting of the Budget Scrutiny Working Group was arranged to take place on 8th March, 2019.


    Performance Scrutiny Working Group


    The Chair of the Overview and Scrutiny Committee raised concerns that the Group was not meeting frequently.  And this could undermine its potential to monitor the performance of Council services.  Members agreed that the frequency of the group’s meeting should be reviewed, and the Chair suggested that at least six meetings should be held each year.


    RESOLVED  ...  view the full minutes text for item 95.


    External Scrutiny Bodies - Verbal Update


    a)        West Midlands Combined Authority (WMCA) Overview and Scrutiny Committee – Council representative, Councillor Chalk; and


    b)        Worcestershire Health Overview and Scrutiny Committee (HOSC) – Council representative, Councillor Chalk.


    Councillor Chalk advised that there was no further updates to be provided since the last meeting.


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