Agenda and minutes

There were no apologies for absence.

There were no declarations of interest.

RESOLVED that

the minutes of the meeting of the Shareholders Committee held on Monday, 3^rd August 2020 be approved as a true and correct record and signed by the Chair.

“That, under S.100 (A) (4) of the Local Government Act 1972, the public be excluded from the meeting for the following matter(s) on the grounds that it/they involve(s) the likely disclosure of exempt information as defined in the relevant paragraphs (to be specified) of Part 1 of Schedule 12 (A) of the said Act”.

These paragraphs are as follows:

Subject to the “public interest” test, information relating to:

·         Para 3 – financial or business affairs;

·         Para 4 – labour relations matters;

RESOLVED that

Under S100 A (4) of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006, the public be excluded from the meeting for the following matters on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12 of the said act, as amended.

Minute Item No. 13 Update on Service Provision

Minute Item No. 14 Company and Shareholder Priority review

Minute Item No. 15 Formal Auditor Appointment

Minute Item No. 16 Formal Approval of a new Board Member

Minute Item No. 17 Formal Appointment of a new Managing Director

To follow

Members received an update regarding the provision of leisure services by Rubicon Leisure since the previous meeting of the Committee.  The update addressed the impact of Covid-19 on the delivery of these services and the measures that were being taken to address this.

Facilities at Pitcheroak Golf Course and the Arrow Valley Park had opened after the end of lockdown.  Face coverings were required and screens had been put in place as part of measures to prevent the spread of Covid-19. Lots of work had been undertaken to ensure that there were separate entrances and exits into buildings and there was a single route through.

The Committee was informed that the Council had recently agreed in an urgent decision to contribute an additional £170,000 towards the management fee for Rubicon Leisure Limited.

(During consideration of this item Members discussed matters that necessitated the disclosure of exempt information.  It was therefore agreed to exclude the press and public prior to any debate on the grounds that information would be revealed relating to the financial and business affairs of any particular person (including the authority holding that information)).

Members considered and discussed information pertaining to Rubicon Leisure and the priorities of the company shareholders.

(During consideration of this item Members discussed matters that necessitated the disclosure of exempt information.  It was therefore agreed to exclude the press and public prior to any debate on the grounds that information would be revealed relating to the financial and business affairs of any particular person (including the authority holding that information)).

To follow

The Committee considered a proposal to make a formal appointment of an external auditor for Rubicon Leisure.

(During consideration of this item Members discussed matters that necessitated the disclosure of exempt information.  It was therefore agreed to exclude the press and public prior to any debate on the grounds that information would be revealed relating to the financial and business affairs of any particular person (including the authority holding that information).

To follow

Members received a verbal report with respect to the approval of a new Board member for Rubicon Leisure.

(During consideration of this item Members discussed matters that necessitated the disclosure of exempt information.  It was therefore agreed to exclude the press and public prior to any debate on the grounds that information would be revealed relating to the financial and business affairs of any particular person (including the authority holding that information) and relating to any consultations or negotiations, including contemplated consultations or negotiations, in connection with any labour relations matters arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority).

To follow

Members considered proposals for the appointment of a new Managing Director for Rubicon Leisure.

(During consideration of this item Members discussed matters that necessitated the disclosure of exempt information.  It was therefore agreed to exclude the press and public prior to any debate on the grounds that information would be revealed relating to the financial and business affairs of any particular person (including the authority holding that information) and relating to any consultations or negotiations, including contemplated consultations or negotiations, in connection with any labour relations matters arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority).