Agenda and minutes

There were no apologies for absence.

To invite Councillors to declare any Disclosable Pecuniary Interests or Other Disclosable Interests they may have in items on the agenda, and to confirm the nature of those interests.

There were no declarations of interest.

Additional Papers

It was noted that two sets of Additional Papers had been circulated ahead of the meeting, both of which related to the Medium Term Financial Plan 2016/17 – 2018/19 and Council Tax Resolutions at Agenda Item 5, as follows:

Additional Papers 1: Medium Term Financial Plan cover report and report Appendices 1 and 2 (Capital Programme 2016/17 to 2018/19 – General Fund and Pay Policy Statement 2016/17); and

Additional Papers 2: report Appendix 2 (Council Tax Setting 2016/17).

An updated set of recommendations, incorporating the relevant recommendations from both the 2nd February and 22 February 2016 meetings of the Executive Committee, was also tabled for Members’ information/assistance.  Updates had been required to some of the 2nd February recommendations owing to a change in the grant which the Council was to receive from the Government as part of the final finance settlement, together with additional savings which had been identified by Officers.

To confirm as a correct record the minutes of the meeting of the Executive Committee held on 2^nd February 2016.

(Minutes attached)

RESOLVED that

the minutes of the meeting of the Executive Committee held on 2nd February 2016 be agreed as a correct record and signed by the Chair.

Further to consideration of the Medium Term Financial Plan at the Executive Committee meeting on 2^nd February, to consider updated information relating to the plan for 2016/17 – 2018/19 (report to follow).  Overview and Scrutiny Committee will be considering the budget at its meeting on 16^th February.

Following this, to recommend to Council the Council tax for 2016/17.

Members considered revisions to the Medium Term Financial Plan 2016/17 – 2018/19 which had been presented to the 2nd February Executive Committee.  The revised report also included the recommended Council Tax Resolutions and Pay Policy Statement for 2016/17.  Two sets of Additional Papers had been circulated for this item in advance of the meeting, and an updated set of recommendations incorporating the relevant recommendations from both the 2nd February and 22 February 2016 meetings of the Executive Committees were also tabled for Members’ information/assistance.

Updates had been required to some of the 2nd February recommendations in light of changes to the grant which the Council would be receiving from the Government under the final finance settlement.  Additional income had also been identified by Officers which altered the position.  The Council Tax resolutions had been circulated following receipt of precept levels from other precepting authorities.

Following an appeal by the Leader against the initial proposed finance settlement, the Council had been awarded a transitional grant allocation of £44k for both 2016/17 and 2017/18, to partially offset the impact of the cut in Revenue Support Grant.  As a balanced budget had already been set for 2016/17 Officers were proposing that the additional funding be used to reduce the amount required from balances to support the budget shortfall in 2016/17. 

In addition, all shire districts (including borough councils) had been given the flexibility to increase Council Tax by £5 per Band D equivalent property, without the requirement to hold a referendum.  This represented an increase to residents of 2.2% and would see an increase of approximately 0.80p (per Band D) above the previously estimated 2% increase.  The resulting total charge for the Borough services for 2016/17 would be £222.54p, which was approximately 14% of the total Council Tax charge for the year.  The income generated from the £5 charge would be approximately £20k.  It was therefore proposed that this opportunity be taken for 2016/17, and that the additional income again be used to reduce the amount required from balances in 2016/17.

Officers were continuing to review budget estimations and additional income had been identified relating to rental revenue from the Town Hall Crèche of £20k and Woodrow Library of £15k.  This income was to be added to the budgets for 2016/17 and future years.  It was again proposed that the additional income be used to reduce the amount required from balances. 

As a consequence of the additional funding and identified income, the proposed transfer from balances for 2016/17 had reduced from £579k to £479k.  Officers were currently working on the Quarter 3 Finance Monitoring Report, which at that stage had indicated a favourable position, and which it was envisaged might result in further additional savings by the end of the financial year.

Further details in relation to the Business Rates Retention Scheme were expected in the Summer, which would be taken to Members once published.  The Council’s response to the New Homes Bonus consultation was due to be submitted to Government by 10th  ...  view the full minutes text for item 97.